Administrative Assistant - Nursing Department

Become an Education Leader and join our team of dedicated Professionals.

North-West College is part of a stable and growing system of nine campuses in California and Nevada which is a leader in Medical Career Training since 1966.

Visit website for additional openings: http://www.success.edu/careers.html

Our everyday mission is to train students in short term programs for gainful employment.

POSITION SUMMARY

The Nursing Department Administrative Assistant provides advanced administrative and technical support to the Director of Nursing and the Nursing Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets visitors, students, and/or employees and responds to inquiries and requests for information.
• Establishes and maintains cooperative working relationships with other employees and facilitates carrying out instructions involving other departments, transmitting information.
• Maintains office files, student files, and other appropriate records.
• Prepares syllabi, tests, and other documents as requested by Nursing Administration.
• Maintains inventory of office and clinical supplies.
• Performs general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
• Composes written correspondence and materials; creates and update all departmental forms and prepare for website; prepares minutes, reports, statistical data, and other materials pertaining to the Nursing program.
• Responsible for answering phones, responding to voice or e-mail messages, and sending and receiving faxes.
• Schedules appointments and meetings, sends out meeting notices, makes travel arrangements, and maintains the department calendar.
• Manages the distribution of all incoming and outgoing mail; screens and responds as necessary.
• Assembles attachments and corresponding material; reviews outgoing material for completeness, dates, and signatures.
• Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
• Assists in developing new and better ways for performing job functions and organizing office procedures.
• Performs all other duties as assigned.

QUALIFICATIONS KNOWLEDGE AND SKILLS

• Demonstrated skills in establishing and maintaining effective working relationships with students, staff, faculty, and the public.
• Proficient in office machines such as telephones, copiers, fax machines, or 10-key calculators.
• Proficient in computer programs utilized, which include electronic mail, Colleague (college database system), Windows XP, Word, Excel and Outlook.
• Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions and/or interpret and apply these guidelines correctly in various situations.
• Knowledge of business English using appropriate words, correct grammar, punctuation, and spelling.
• Ability to use independent judgment and discretion.
• Detailed-oriented with skills in proofreading materials and data entry.
• Solid verbal and written skills.

EDUCATION AND EXPERIENCE

• High School diploma or equivalent.
• Previous secretarial experience and demonstration of good clerical skills required.
• Previous hospital/medical experience is helpful.
• Knowledge of medical terminology is helpful.