Administrative Assistant

Administrative Assistant Gold Coast Schoolsa Colibri Group company(Tamarac - FL)
LOVE TRUST JOY BOLDNESS TEAMWORKABOUT COLIBRI GROUPColibri provides learning solutions to help individuals obtain professional licensure, maintain their standing with continuing education and upskill through professional development to be the best in their fields. Through a collection of brands, we serve over 1,000,000 professionals each year within the Real Estate, Healthcare, Financial Services and Appraisal industries, among others. Our learning products give working professionals a competitive edge by combining up-to-date information, practical, on-the-job application and online accessibility. Position Overview:The administrative/technical assistant to the Construction School Director position is an administrative support position. Primary duties include aiding the Construction School Director with communications, curriculum development, course writing, course editing, course approvals, scheduling, licensing application processing and other tasks, in order to help the Director work more effectively and efficiently. Responsibilities

• Communication with clients, companies, instructors, and other team members.

• Excellent typing skills and extensive use of MS Word, Power Point, Excel to create, format, edit, and assemble documents.
• Proofreading and cross-referencing documents/ applications to statutes, rules, and other sources, to ensure complete accuracy of all training materials and course submissions.
• Track multiple course and license application submissions to various regulatory agencies, track course renewal deadlines, and stages in the approval process.
• Assist in creating, formatting, classroom and online course presentations, in PowerPoint. Skills include creating and importing graphs, illustrations, photos, and clip art to ensure that presentations are correct and visually appealing.
• Special projects. From time to time there may be special projects, or cross departmental work.
• Learn RealEd and know how to get reports or research a data.
• Assist in all administrative requirements including but not limited to the following
  • Keep track of all CE renewal dates and updating
  • Creating Advance Monthly Class and assignment Calendars
  • Responding to students queries or sending them study materials
  • Communicating and sending reminders to all Adjunct/ Part-time instructors for their assignments.
  • Entering and monitoring the Attendance records for each location and creating records.

Skills

• Typing/data entry speed of at least 40 wpm, with above average knowledge of MS Word, Excel, Power Point, Publisher, Outlook etc.
• Excellent command on English and writing skills.
• Excellent analytical skills, to audit, edit and review the content materials.
• Excellent skills in reviewing the documents thoroughly.
• Excellent customer service skills, including a pleasant demeanor and tactfulness.
• Ability to multi-task in a fast-paced environment.
• Good command of the English language. Bilingual (English/Spanish) preferred.

Attributes

• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Speech Clarity - The ability to speak clearly so others can understand you.
• Speech Recognition - The ability to identify and understand the speech of another person.

• Written Comprehension - The ability to read and understand information and ideas presented in writing.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Problem Sensitivity – The ability to tell when something is wrong or is likely to go wrong.

Education/Training

• Associates Degree (Technical or Legal) or Equivalent

Experience

• Five Years of Experience with similar job requirement. However, this could be flexible for the right candidate.
• Experience with any Engineering/ Construction/ Technical Field preferred.

Physical Requirements

• The ability to lift boxes (normally brochures, textbooks, and printed materials) up to 40 pounds.