Administrative Assistant

The primary function of a IR Scheduler is to schedule all types of Interventional Radiology visits (procedural and clinical) for the Department of Radiology at all sites within UCSF using the Radiology Information System (Radiant). Scheduling these appointments includes the following process: schedule examination in Radiant, create a visit in APeX, obtain/update insurance and demographic information and working closely with the Nurse Coordinator, patient and/or clinic with scheduling all the necessary preparation for the examination.

Attention to detail is a must. Knowledge of Interventional Radiology procedures and the associated requirements of the examination are required. Some of the requirements might include, scheduling anesthesia, labs, requesting admission, and pre-op appointment. IR Scheduler is a team player who works closely with others and who is flexible in dealing with the changing priorities. Individual is self-reliant and who can synthesize the knowledge of practice operations in order to problem-solve, prioritize and facilitate daily complex transactions. The individual must be thorough, detail oriented, have excellent people skills.

Required Qualifications

• This position requires flexibility to orient and work at all UCSF Medical Center locations.
• High School graduate with four years related experience; or college degree and 6 months related experience; or equivalent combination of education and experience.
• Experience in Radiology and/or combination of hospital experience and knowledge of Radiology
• Excellent customer service and communication/interpersonal skills, both over the telephone and directly.
• Ability to deal sensitively and effectively with patients.
• Ability to analyze situations, prioritizes tasks, and develops solutions and make recommendations.
• Excellent organizational and problem-solving skills.
• Able to sit at a computer terminal with telephone headphones for extended periods of time.
• Strong computer skills, including Microsoft Office Suite programs.
• Strong writing skills to include the ability to compose, edit, and proof a wide variety of documents.
• Proven ability to deal with a wide variety of individuals.

Preferred Qualifications

• Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, purchasing and vendor payments and strong document editing is preferred.
• Familiarity with agency and UCSF policies regarding purchasing and reporting, restricted costs and general spending & carry-forward guidelines.
• BA or BS Degree in related field
• Prior experience organizing meetings, including travel arrangements, logistics and expense reimbursement

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Health

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

Parnassus Heights (SF)

Shift

Variable

Shift Length

Variable