Administrative Assistant

Administrative Assistant

This position is located in Reston, VA
This position is not remote work
US Citizenship or Green Card Holder - no sponsorship available

PURPOSE –

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  This position provides administrative support to the StarKist Executive team and corporate office, working with other Administrative Assistants to ensure the office functions smoothly.

PRINCIPAL ACCOUNTABILITIES –

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  Support Executive leadership with a variety of administrative tasks
  • Schedule and prepare for meetings, ensure conference rooms are available, assemble meeting documents and/or binders, and order meals if necessary
  • Submit expense reports on Executive’s behalf
  • Update and maintain Executive’s calendar
  • Coordinate and book travel arrangements on Executive’s behalf
  • Inventory, track, and process invoices
  • Other administrative and support needs that may arise for Executives

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  Support all corporate department teams with their day to day administrative needs
  • Schedule and prepare for meetings, ensure conference rooms are available, assemble meeting documents and/or binders, and order meals if necessary
  • Maintain product room, ensuring fully stocked at all times
  • Update and maintain department level calendars
  • Prepare packages for R&D, Marketing, and other departments
  • Prepare, review, and publish documents, memoranda, awards, and policies
  • Assist with trade shows by ordering supplies and attending as needed to support
  • Manage and maintain multiple databases and distribution lists
  • Work with departments to research and price match supplies or activities
  • Support the multiple charitable efforts that StarKist is a part of including preparing donations, organizing employee volunteers, and planning and executing events
  • Assist with onboarding and offboarding employees
  • Update intranet with corporate events and information
  • Other corporate support duties that may arise due to changing business needs

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  Office and facilities management
  • Assist in fostering a productive and healthy work environment
  • Manage vendor accounts and relationships
  • Order supplies as needed
  • Keep office space tidy and conducive for work, attending to facilities issues promptly
  • Act as receptionist welcoming guests and answering phones, directing calls as necessary
  • Collect and distribute packages and mail; prepare outgoing packages. Knowledge of shipping internationally is a benefit
  • Administer AMEX @ Work program, ensuring employees submit expense reports and pay bills in a timely fashion
  • Other office management tasks that may arise with changing business needs

KNOWLEDGE/EXPERIENCE/COMPETENCIES -

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  Associate’s Degree required, Bachelor’s Degree preferred; equivalent experience accepted in lieu of formal education and training
• Proficient in Microsoft Office Suite, intermediate PowerPoint and Excel a benefit
• Previous Executive Assistant, Administrative Assistant, Office Manager, or Receptionist experience extremely beneficial
• Display professionalism while interacting with all employees, guests, and vendors
• Maintain confidentiality at all times
• Cooperative and collaborative attitude, willingness to go above and beyond job duties
• Ability to prioritize and multitask
• Occasional flexibility with schedule to assist with evening meetings. Outside business hours may also be required to ensure staff access to Administrative Assistant.

The health and safety of our employees is a priority for StarKist. Please be aware that all newly hired employees are required to be fully vaccinated against COVID-19 prior to their start. Any requested medical/religious exemptions must be submitted, reviewed and approved (if applicable) prior to start date.
If you have a disability and cannot apply online, please mail your resume and cover letter to:
StarKist Co. 225 North Shore Drive Suite 400 Pittsburgh, PA 15212 ATTN: Human Resources
Please note: this option is for individuals with disabilities only.
StarKist Co. is an Equal Opportunity Employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, ethnicity, age, sex, sexual orientation, gender identity, national origin, religion, marital status, registered domestic partner status, medical condition, disability, military service, pregnancy and related medical conditions, or any other classification protected by federal, state and local laws and ordinances. EOE/AA/M/F/Vet/Disability