Administrative Assistant

Entry Level Administrative Assistant/Accounts Receivable Specialist

We are an employee-owned business!

Guardian Fleet Services is one of the largest and fastest-growing towing and transportation companies in Florida. Our people are the core of all we do and we are looking for a smart, positive, detail-oriented person to join our Administrative staff in our West Palm Beach office.

If you like working with numbers, have experience in accounts receivable, bookkeeping, office management, or accounting, you just may be a great addition to our team!

Please go to Guardianfleetservice.com to submit application. Click on careers, click on Administrative Assistand/Accounts Receivable job posting and Complete application.

Some of the responsibilities include:

• Receive and verify each incoming Driver ticket against information in the computer system
• Confirm all details of the invoice and the billing/pricing information is correct.
• Ensure all photos have been uploaded for each invoice/job, audit other billing details
• Reconciling cash and credit card receipts with tickets in the invoicing system
• Prepare daily cash deposits and process credit cards
• Process daily driver check out and coordinate with Office Manager
• Work in harmony with Accounting, Dispatch, and Office Manager
• Managing basic office administrative tasks including filing, printing, reporting, and emailing
• Answer all incoming calls related to driver’s invoices and accounts receivable
• Speak with customers as needed regarding receiving purchase orders for billing
• Help maintain driver database software
• Send out all invoices to customers for billing, get purchase orders
• Assist in Dispatch as needed, answering phones
• Other Administrative tasks as assigned.

Education, Experience, and Licensing Requirements

• 2-4 years of experience as an Administrative Assistant or with AR, accounting, office management, billing, or similar experience
• Associates degree preferred, minimum High School Diploma with acceptable work experience
• Highly computer literate with MS Office Suite, MS Word, Excel and understanding basic accounting or database software programs

Competencies and Abilities

• Highly organized and keen attention to detail and accuracy
• Good math skills
• Excellent written and verbal communication skills
• Interpersonal skills and ability to work as a team
• Strong customer service skills, professional demeanor
• Must be able to speak, write and communicate effectively in English

What we offer:

• Paid Time Off
• Paid Holidays
• 2 medical plans to choose from
• 2 dental plans to choose from
• Vision
• Short term disability
• Long term disability
• Free $15,000 life insurance
• Voluntary Life Insurance
• Accident Insurance
• Employee Assistance Program
• Great work environment

Job Type: Full-time

Pay: $11.00 - $12.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Overtime

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location