Administrative Assistant

 : About Florida Autism Center (FAC) FAC is part of the BlueSprig family of companies. This partnership allows us to serve families in more communities with enhanced expertise, resources, and overall clinical quality. Together we are changing the world for children with autism.
Our talented and passionate employees are a critical piece of the puzzle that deliver high-quality ABA therapy driven by our commitment to exceed industry standards of clinical outcomes. We are a Certified Learning Organization committed to your ongoing professional development and offer CEUs, impactful conferences, and opportunities to be involved in innovative research and tireless advocacy efforts with experts in the ABA field.
Job Overview
The Operations Assistant is a non-exempt position responsible for the day-to-day administrative management of the clinic. This position works collaboratively with the Operations Manager and Clinical Director to ensure excellence in delivery and execution of daily operations. This position is responsible for CentralReach maintenance, and facility management. The Operations Assistant reports to the Operations Manager.
What do you gain by joining FAC?
(Compensation and Benefits)

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  Competitive salary commensurate with experience
• Collaborative and team-oriented work environment
• Ongoing professional and career development
• Medical, dental, and vision benefits at first of the month after hire
• Retirement plan
• Paid Time off
• 7 paid holidays
• Flexible schedule

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How do I know my experience is a good fit?

(Job Requirements)

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  At least two years of related experience working in a health care setting;
• Familiarity with the field of Autism Spectrum Disorder and ABA preferred;
• Experience working in a multi-disciplinary team setting preferred;
• Valid CPR certification;
• Computer systems fluency; ability to learn new programs rapidly;
• Experience in either a recruiting, sales, staffing or scheduling role;
• Strong work ethic with an attention to detail and effective communication;
• Knowledge of general health insurance billing preferred but not required;
• Understanding of HIPAA and adherence to all policies;
• Ability to pass background clearance and reference checks;
• Works with integrity and ethically;
• Demonstrates accuracy and thoroughness; and
• Ability to bend, kneel, crouch, and spend time on your feet as well as an ability to lift items up to 25 lbs on occasion.

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How will I make a difference in a child’s life?

(Job Responsibilities)

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  Accountable for operational activities within the clinic including but not limited to answering the phone, ordering office supplies and materials, scanning, faxing, and/or uploading documents, keep the clinics clean and tidy, and running errands;
• Greet clients, employees, and visitors and answer questions as appropriate;
• Work with the FAC local clinic team and business development team to process referrals;
• Manage client authorizations and work with the Support Services team when authorization issues arise;
• Collect copayments and act as a liaison between clients/families and the billing department as needed;
• Ensure the FAC Clinical team keeps CentralReach updated and accurate through daily audits;
• Onboard Behavior Technicians and Registered Behavior Technicians;
• Ensure quality by managing the annual and ongoing training of the clinical team;
• Complete site audits and support the compliance team to complete audits as needed;
• Collaborate and build rapport with clients and employees to improve the likelihood of best possible outcomes; and
• Follows all policies and procedures, including but not limited to, confidentially and mandated reporting standards as set by the FAC Clinical team.

The above list of responsibilities is not meant to be exhaustive and it is expected that the employee will perform any and all other duties within the employee’s expertise that are assigned by the supervisor. Covid Information:: BlueSprig, like other employers in the healthcare industry are subject to restrictions or obligations related to COVID. All candidates are advised that they will be required to meet those obligations upon hire. Equal Employment Opportunity:

At BlueSprig, we are dedicated to ensuring a level playing field for all. As part of that, we work hard to maintain our Great Place To Work ® status so that everyone is rewarded fairly and earns opportunities for bringing their whole and best selves every day, to allow for the fulfillment of our mission to change the world for children with autism.

BlueSprig is an Equal Opportunity Employer. BlueSprig aims to be an inclusive and equitable employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are made on the basis of qualifications, merit, and business need. At BlueSprig, we level the playing field for all.