Administrative Assistant

Employment Type:Full timeShift:Day Shift

Description:At Saint Alphonsus Health System, we are looking for people who are living out their calling. We want you to be passionate about coming to work, and challenged to achieve your potential. Living by these virtues, we pride ourselves on exceptional service and the highest quality of care.

GENERAL SUMMARY AND PURPOSE:

Provides administrative support typically for director level leaders and above and may support multiples as necessary. Provides supports through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. May, on occasion, be asked to serve as backup to other Administrative Assistants others or be asked to mentor and train other individuals. Reliance on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Schedules meetings and ensures leader(s)' calendars are up to date.

SKILLS, KNOWLEDGE, EDUCATION AND EXPERIENCE:

High school diploma or equivalent required. Three years of relevant experience preferably supporting manager or director level leaders. Experience with process improvement or lean philosophy preferred.

ESSENTIAL FUNCTIONS:

Meets Health System's Guiding Behaviors and Caring Standards including interpersonal communication and professional conduct expectations. Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses. Prepares and/or supervises the preparation of correspondence, forms, reports and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s). May be required to take minutes of meetings. Originates, prepares, processes and edits personnel, financial or operational reports and documents. Demonstrates compliance with hospital safety policies and procedures. Assists with special projects and interdepartmental needs when appropriate.

Trinity Health's Commitment to Diversity and Inclusion

Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.