Administrative Assistant

Sibley Heart Center Cardiology is comprised of more than 50 pediatric cardiologists providing comprehensive services for patients from before birth to age 21 who have acquired or congenital heart disease. The Administrative Assistant provides administrative tasks including managing complex scheduling, creating presentations and ancillary materials, handling travel arrangements, processing reports, filing and other duties.

Minimum Qualifications

• Bachelor’s degree in a relevant discipline required.
• Experience in the healthcare setting a plus.
• Minimum four years supporting an executive representing an organization in a professional manner.
• Proficient in Microsoft Office Suite with emphasis on spreadsheet capabilities and presentations.
• Effective oral and written communication.
• Strong attention to detail, organizational skills and follow-through discipline.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Demonstrated excellent customer service skills.
• Must possess a high level of confidentiality.

Essential Duties and Responsibilities

• Provide high level executive administrative support; provide and prepare background information and supporting documents in preparation for events such as scheduled appointments, meetings, speaking engagements, conferences, and interviews.
• Handle confidential information with tact and diplomacy.
• Maintain complex physician scheduling including changes and leave requests and coordinates with physicians in charge of physician scheduling.
• Handle general administrative tasks including answering telephone calls, managing email correspondence, and maintaining physician files.
• Review, proofread and format all correspondence prepared for signature to ensure accuracy and completeness; review other prepared documents requiring signature such as purchase orders, expense reports and contracts.
• Make and review all travel arrangements; prepare itinerary, confirm lodging, transportation and process travel reconciliation.
• May screen incoming calls to determine nature of the call and if it requires physician attention; respond to the callers directly based upon knowledge physician preferences, office functions, policy, priorities and availability.
• May prepare reports including financial, statistical and narrative, Children’s and Emory reports.
• Assist with research studies through material preparation, Medline searches and library searches.
• Handle special projects and other duties as assigned.

Performance Expectations

• Maintain professional competence and skills necessary to effectively perform primary job duties.
• Coordinate and maintain office operations to management standards.
• Establish and maintain effective work relationships within department and company.
• Must be organized and have good time management skills.
• Ability to adapt well to changes in workload and work locations.
• Must be self-motivated and have the ability to work with varying degrees of supervision.
• Safeguard sensitive and confidential company information.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative experience: 4 years (Required)
• Microsoft Office: 4 years (Required)
• Organizational skills: 4 years (Required)
• Customer service: 1 year (Preferred)
• Project management: 1 year (Preferred)
• physician scheduling: 4 years (Required)

Setting:

• Medical

Work Remotely:

• No