Administrative Assistant III

• Join a small but dedicated and engaged team of administrators supporting the department and will perform various financial and administrative activities related to procurement, reconciliation, recharges, cash handling and other duties for the department.
• Managing department purchases by using the BearBuy system, which includes approving department invoices of $5,000 or more
• Weekly collection, scanning, filing, and receiving of all department packing slips
• Proactively researching and closing PO liens, and other duties as needed related to the receiving and recording of department purchases.
• Assists in maintaining department’s equipment database.
• Financial activities will include review and reconciliation of a small number of department accounts, monthly General Ledger reconciliation, and preparation of financial journals
• Manage recharge projects including financial management; maintaining equipment; ordering supplies and requesting repairs.
• Will act as the primary cash handler for the department.
• Other activities could include processing facilities requests, and other general administrative duties.

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

N/A

Preferred Qualifications

/N/A

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support, Professional (Non-Clinical), Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%

Appointment End Date

27-Feb-2022

Location

Mission Bay (SF), TBD

Shift

Days

Shift Length

8 Hours