Accounts Payable Specialist

Job Description: The Accounts Payable Specialist contributes to the success of Sur La Table by completing full cycle accounts payable processing and related tasks. The Accounts Payable Specialist works under direct supervision of the Accounts Payable Supervisor.

JOB DUTIES AND RESPONSIBILITIES:

• Review and process invoices for purchased goods, contract services, expense reports, customer refunds and other invoices in accordance with accounting principles and Company policies and procedures
• Ensure the timely completion of A/P disbursement runs including checks, wires, and ACH payments. Monitor for missing or duplicate invoices
• Ensure that all invoices are properly approved and are properly coded to the general ledger to ensure accuracy of financial data; perform the data entry of invoices and balancing in the accounting system
• Ensure the appropriate application of sales and/or use tax on all invoices, partnering with the accounting team and other internal business partners as needed
• Respond to vendor inquiry and communications on a timely basis to maintain the vendor relationship
• Research, analyze, and resolve vendor invoice issues using established procedures
• Actively utilize the Company’s PO system to perform three-way match and research & resolve discrepancies, such as price or quantity (merchandise vendors only)
• Research and review aged open receipts to identify and resolve issues (merchandise vendors only)
• Assist in preparation of 1099 forms for year-end
• Maintain paper and electronic records (filing, faxing, scanning and retrieval). Organize invoices pending entry or payment so that others on the team can easily assist as needed
• Update spreadsheets and tracking logs
• Additional responsibilities as assigned by supervisor.

EXPERIENCE AND REQUIRED QUALIFICATIONS:

• 2-3 years’ experience in Accounts Payable or related field required. In a retail environment preferred.
• Basic knowledge of accounting principles, including AP coding and approval processes.
• Basic computer system proficiency, including MS Office Suite. Familiarity with Accounting software preferred.

Sur La Table Core Competencies for Everyone:

• Focus on the Customer: You inspire and delight your customers.
• Be Genuine: Your communication style is respectful, effective and sincere.
• Make the Right Call: You effectively blend knowledge, experience, wisdom & decisive action.
• Take Ownership: You are committed, responsible and provide solutions.
• Achieve Results: You meet and exceed goals and expectations.

ESSENTIAL FUNCTIONS:

• Ability to communicate verbally and work cooperatively with employees and customers.
• Ability to remain in a stationary position for extended periods of time.
• Ability to able to use computer and other office equipment to accomplish work tasks, including typing and regular use of 10-key.
• Ability to think critically and communicate complex thoughts and/or ideas in clear and concise manner.
• Available to work a schedule according to business needs.
• Regular and predictable attendance.
• Able to lift, move or transport objects (file boxes) weighing up to 25 pounds.

This job description represents a summary of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, may be part of the job. This job description is not an employment agreement or contract. Sur La Table has the exclusive right to alter this job description at any time without notice.