Accounts Payable Associate

WorldStrides is the global leader in educational travel and experiential learning. The company was founded over 50 years agoand has grown to provide a wide range of programs for more than 550,000 students annually from more than 5,000 K12 schools and universities to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.

Position: Accounts Payable Associate

Objective:

The position will report to the Accounts Payable Manager and may be responsible for generating payments or processing invoices received from multiple locations and vendors on a daily basis, reconciling vendor statements, responding to internal and external customer inquiries, resolving issues and working within a fast paced, deadline-oriented environment.

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner

Responsibilities:

• Attention to detail and organized
• Accurately reviews, processes and keys (or uploads) a large volume of invoices for multiple locations, to ensure timely and accurate payment. This includes but is not limited to performing two-way match to purchase orders, processing non-po invoices and ensuring proper business unit and GL account coding, and/or appropriate approval has been obtained.
• Process multi-currency Accounts Payable transactions for the Company's International entities
• Process employee T&E reimbursement requests
• Complies with accounting and department policies, adapting to changes directed by AP Management, including system, policy and procedures.
• Fields incoming questions and issues, and ensures timely response and resolution.
• Team player, work in a team environment helping as a backup to the other AP Associates when assistance is needed in the day to day department functions
• Develops and maintains relations with internal and external parties by providing excellent customer service.
• Performs vendor statement reconciliations.
• Supports month end processes.
• Create and maintain vendor profiles and may be involved in annual 1099/1042 process
• Special projects and other duties may be assigned
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Pay employees by receiving and verifying expense reports for advances; preparing checks
• Verify credit card charges/ accounts by reconciling monthly statements.
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
• Protect organization's value by keeping information confidential
• Update job knowledge by participating in educational opportunities

Standard Department Member Responsibilities:

• Maintain accurate and up-to-date documentation
• Foster communication within the department, with other departments and with management
• Maintain knowledge of company policies and procedures so as to serve as an effective staff member
• Support company policies and management decisions with a sense of urgency and professionalism
• Seek out and participate in internal and external programs that facilitate personal and professional growth
• Identify and discuss professional growth goals with manager
• Write and deliver self-performance appraisal to manager on an annual basis

At WorldStrides, the experience is everything. By joining our team you help provide moments that delight and open up the world of learning. Our team is truly passionate about making each experience a once in a lifetime opportunity for each traveler that is easy to manage from A to Z. Each journey is different, which is why we offer a broad range of experiential learning programs for groups and individuals of all ages throughout their lifelong learning journey.

If we've learned anything over this last year, its that being able to experience different places and things while interacting with new people is imperative to not only personal growth but also to general well-being. So, let's get out there–together.To learn more about our brand, our mission and our commitment to health and safety, please visit our website atwww.worldstrides.com.

Members of our team are able to take advantage of our generous paid-time off (PTO) policy, comprehensive insurance plans (medical, dental, vision and more), flexible spending accounts, paid parental and care giver leave, a casual work environment and a flexible work policy with several options to meet both your professional and personal needs. In addition, we offer travel perks on our products. We also take COVID protocols very seriously and are committed to the health and safety of our team members, participants, vendors and partners which is why we've put extensive measures in place around PPE and other safety guidelines that follows both the CDC and World Health Organizations guidance.

As an Equal Opportunity Employer, WorldStrides`is committed to building a diverse workforce, supported by an environment that promotes inclusion and belonging.All qualified applicants will receive consideration for employment without regard torace, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

High School Diploma or equivalent. Three to five years of progressive A/P experience in an automated environment is preferred. Relevant experience or equivalent combination of education and experience is also acceptable. Proficiency with MS Office Suite required (Excel and Word), Epicor or NetSuite AP system experience is a plus. Knowledge and understanding of finance, accounting and financial controls required.