Accounts Collections Clerk

Required Work Schedule: Tuesday â?? Saturday 8am â?? 4:30pm

Hawaiian Earth Recycling:

Established in 1993, Hawaiian Earth Recycling is an integral partner in providing an alternative to sending greenwaste to the landfill. It is also the largest greenwaste recycling company in Hawaii. We recycle over 140,000 tons annually, turning them into soil amendments, blends, mulching materials, and erosion control products for use throughout Hawaii. Hawaiian Earth Recycling works closely with the City and County of Honolulu's Department of Environmental Services to provide a location for residents to deposit their household greenwaste. Since inception, we have diverted over 1,529,897 tons of greenwaste, foodwaste, and wood from the landfills and recycled them into nutrient rich compost that is then reintroduced back into the aina for the community to use at home, work or school.

SUMMARY: The Accounting Clerk will provide technical services using clerical skills to assure the Accounts Receivable functions for the company are met and properly recorded on the financial records; primarily focus on Collections; and performs administrative support and assistance in the processing of information for management. The Accounting Clerk will also assist at the Scale weighing outgoing and incoming vehicles.

KEY INTERFACES:

· Business Administrator

· Operations Manager

· Customers

· Sales

· Maintenance

ESSENTIAL DUTIES & RESPONSIBILITES:

· Open mail and verify check amounts against invoice amount due, contact account if payment amount differs from invoice

· Periodically check outstanding invoices and take steps necessary to collect

· Enter payment data into the computer, post payments to appropriate account

· Prepare on a weekly basis Accounts Receivable aging report of open invoices and notate payment status of aged invoices

· Gather documentation for any account discrepancies and submit for correction approval

· Respond to all customer inquiries, including emailing cc receipts or ticket copies

· Prepare bank deposit

· Reconcile GW (Greenwaste) transaction tonnages from other locations

· Answers telephone, directs calls, and takes messages.

· Operate scales to weigh incoming and outgoing vehicles at any of the company facilities; determine appropriate charges for vehicle/customer entering facilities; enter data into computer.

· Receive and process credit card transactions, prepare related reports; balance daily transactions; assure charged transactions are signed according to established procedures.

· Assist customers on product selection, purchasing, and order processing.

· Coordinate customer deliveries and orders; manage order board as directed by supervisor.

· Performs other related duties as assigned.

REQUIRED SKILLS:

· Minimum of one year college education, clerical experience and/or accounting department

· Ability to reconcile transactions within customerâ??s account

· Operate a computer terminal to enter data, maintain records and generate reports

· Record-keeping techniques

· Basic math and cashiering skills

· Work courteously and tactfully with customers and associates

· Demonstrate competence in a limited supervisory role

· Ability to learn Microsoft Excel and MS Word for Windows

· Ability to learn an Accounts Receivable and Collections system

EDUCATION/CERTIFICATION/EXPERIENCE/OTHER:

· Any combination equivalent to graduation from high school and one year college in bookkeeping/accounting experience.

· Ability to accurately type a combination of letters and numbers at least 40 wpm.

· Basic skills in accounting, 10-key calculator, typewriter, and computer data entry.

PHYSICAL DEMANDS:

· The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Work involves walking, standing sitting, and stooping.

· The Accounting Clerk operates office machines in an indoor office environment and may be required to push, pull, lift, and/or carry 35 pounds or more.

· The noise level in the work environment is usually moderate, while the work pace can be fast and phone call volume can be heavy.

· When communicating with others via e-mail or preparing reports, Accounting Clerks operate office equipment requiring repetitive arm/hand movements.

· Vision abilities required by this job include close vision and the ability to adjust focus.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an â??at-willâ? basis. Hawaiian Earth Recycling is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Hawaiian Earth Recycling offices are non-smoking and Drug and Alcohol Free Workplaces. Hawaiian Earth Recycling is an equal opportunity employer. Applicants must pass a drug test and background check prior to being hired. All active employees are subject to random drug testing.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekend availability

Work Location: One location