60 & Better Admin Assistant - Part Time

MAYERSON JCC

The Part-Time Administrative Assistant for the Mayerson JCC 60 & Better Center will support multiple departments and projects across the 60 & Better Center. The ideal candidate will assist the day to day operations of the Mayerson JCC 60 & Better Center. The hours will be Monday – Friday from 8am to 12pm.

POSITION SUMMARY

Administrative assistant duties and responsibility includes providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone/email/in person ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

ESSENTIAL FUNCTIONS

• Throughout the day: handle client calls, emails, and personal drop-ins regarding questions, changes, and complaints and then take steps as needed for recording, tracking and reporting (i.e. contact the JCC kitchen staff, update client records, sign people up for programs, etc).
• Help Process and track annual client registration forms by entering client data into multiple programs and spreadsheets.
• Maintain excellent communication with COA case managers and other agencies that we work with to provide services, including tracking clients who missed meals and reporting observations in changes in client behavior.
• Write up vouchers to pay vendors and record, track and bill for all the services that we provide (such as Meals on Wheels, Private Pay meals, To Go Meals, Congregate meals, Transportation, Recreation, etc.).
• Process deposits of client donations or fees, generate input form, and deliver to accounting.
• Interact with and assist transportation, programming, meals on wheels, congregate, billing, and other departments and staff as needed.
• Meet with potential, new or existing 60 & Better members to explain services and programs available in the 60 & Better Center.
• Help to create and maintain volunteer, employee and client records.
• Control inventory levels, make purchases and help put together Emergency meals and Passover meals
• Assist with preparing materials for grants and contracts.
• Assist with ongoing COA audit preparation throughout the year.
• Perform other duties as assigned by the 60 & Better Director and 60 & Better Assistant Director.

POSITION QUALIFICATIONS

• Excellent computer skills.
• Ability to relate effectively with individuals on the telephone and in person.
• Clear and concise written and oral communications skills.
• Organized, disciplined and efficient.
• Research and analytical skills.
• Excellent problem solving skills.
• Good decision maker and ready to take responsibility.
• Ability to maintain composure and calmness in stressful and emergency situations.
• Ability to set achievable goals and complete the tasks before or on the deadlines.
• Ability to behave as a role model in appearance and conduct.
• Possess a valid driver's license and access to an automobile for use on the job.
• Ability to lift and carry 35 lbs.

"The successful candidate must show proof of complete vaccination against COVID-19 (either complete single dose or complete two step dose) by date of hire.”

This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.

Job Type: Part-time