HR Administrator Details

HR Administrator

Phipps Houses - New York, NY

Employment Type : Full-Time

• Please note that Phipps Houses and its related entities along with Phipps Neighborhoods, Inc. has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, all employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.*

Human Resources Administrator

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and it’s tax exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

Responsibilities: The Human Resources Administrators are the gatekeepers of the organization and is responsible for the accurate screening and initial processing of all new hires and rehires. The HR Administrators work closely with the internal Talent Acquisition Specialist , all Hiring Managers and the HR Specialist for Phipps Neighborhoods to ensure all required paperwork and clearances are processed in a timely and accurate manner. You must be detail oriented and able to multi-task. This is a high demand job requiring the skill to assess and prioritize work projects while collaborating with other departments and team members. Bilingual (Spanish) a plus. This position reports to the Human Resources Manager and will be responsible for:

• Review and validate the accuracy of new hire paperwork submitted by Hiring Managers
• Coordinate, schedule and conduct onboarding meetings with potential new hires
• Collaborate with the internal Talent Acquisition Specialist plus the HR Specialist for Phipps Neighborhoods and Senior Management for Job Fairs and Summer Hiring projects
• Preparing electronic employee offer letters
• Processing background check screenings
• Ascertaining additional background check screenings required by outside agencies
• Coordinate and schedule additional screenings (i.e. fingerprinting with DOH, DOE and/or DOI and State Clearance Registry forms)
• Review and process electronic I-9 Forms and other new hire paperwork completed by potential new hires for accuracy
• Update and maintain onboarding status logs
• Review background check screening results to ensure proper clearances are obtained and consult with the Human Resources Manager and VP of Human Resources when necessary
• Process pre-adverse and adverse action letters when required
• Ensure compliance with all new hiring screening laws and regulations
• Notify Managers of employees cleared for hire and coordinate start dates
• Complete New Hire Onboarding process in the Ultpro HRIS system
• Coordinate with the Payroll Manager and Benefits Manager when new hires are cleared
• Work with Human Resources Manager and Vice President/Human Resources on various projects and perform other duties as assigned

Job Requirements:

Associates Degree or minimum 60 College Credits required, BA/BS in Human Resources Management or related discipline, preferred. A minimum of 2 years experience in Human Resources related work required with onboarding experience essential. The successful candidate will have a proven ability to work independently and as part of a team with the skill to balance multiple projects successfully. Superior administrative and computer skills with a strong knowledge and use of Excel, Word, and HRIS systems essential. The successful candidate must be detail oriented and able to multi-task. This is a high demand job requiring the skill to assess and prioritize work projects while collaborating with other departments and team members. Bilingual (Spanish) a plus.

Prior experience working with DOH, DOE, DOI, SCR agency clearances preferred.

Must have excellent organizational, interpersonal and communication skills. Ability to exercise sound judgment, make effective decisions in the best interest of the organization and maintaining required confidentiality and discretion is essential.

Must be able to work between our Manhattan and Bronx HR Offices. Hybrid remote work option available after training.

Equal Opportunity Employer

To be considered, please apply through our Job Portal using the following link

https://recruiting.ultipro.com/PHI1005/JobBoard/06d62fb3-601c-f012-4d8c-fe3cac1a3cb9/Opportunity/OpportunityDetail?opportunityId=3ef1ebb7-6d7f-4307-a4b2-e1658fc17567

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Daily Assessments, Temperature Checks, Masks, Social Distancing

Education:

• Associate (Preferred)

Experience:

• Human Resources: 2 years (Preferred)
• Onboarding: 2 years (Preferred)
• HRIS: 2 years (Required)
• MS Office: 2 years (Required)
• DOH, DOE, DOI, SCR agency clearances: 2 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location