Executive Coordinator to the President, Global Vaccine Business Unit, Global Portfolio Executive Team Details

Executive Coordinator to the President, Global Vaccine Business Unit, Global Portfolio Executive Team

Takeda Pharmaceutical - Boston, MA

Employment Type : Full-Time

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Join Takeda as an Executive Coordinator to the President, Global Vaccine Business Unit, where you will provide comprehensive administrative support to the President of a Globally Integrated Business Unit. As part of the Global Portfolio Executive Team (GPET) team, you will report to the President, Global Vaccine Business Unit and work with the Executive Committee of the Vaccine Business Unit (VBU).

At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Here, you will be a vital contributor to our inspiring, bold mission.

• Understand the annual business cycle and anticipate the executive's needs regarding preparation for and scheduling of activities; manage the executive's calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arrange travel; complete expense reports in a timely manner.
• Understand business etiquette; interact and work successfully with senior leaders of the organization's customers and suppliers to ensure that customer needs are addressed while balancing an executive's other responsibilities and commitments; research solutions to questions and responds independently to email and phone inquiries.
• Make sound choices in ambiguous situations; solve issues with reason and calm in times of crisis.
• Manage the executive's email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.
• Develop an understanding of the executive's work style and preferences; assume responsibilities as requested by the executive.
• Use appropriate tools for required work; ensure that all documents produced for the executive are of the highest quality, accuracy, and completeness.
• Know the appropriate sources for needed data and gather data for reports and analysis; prepare reports and analyses to assist executive with decision-making.
• Interact effectively with all levels of employees throughout the company; work with the executive's staff to ensure that business decisions are made in a timely fashion while balancing the executive's other responsibilities and commitments.
• Schedule VBU Executive Team meetings and key governance meetings including Quality Council and RECC; arrange meeting space or virtual meeting tools.
• Develop agendas and ensure that participants are prepared for the meetings; ensure that any follow-up actions resulting from the meeting are documented and completed.
• Lead planning for VBU-Boston social events in collaboration with members of local Administrative team.
• Contribute to VBU Boston's Return to Office initiatives and incentives working with representatives across the business unit.
• Plan local, ad hoc staff meetings as needed.
• Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; approve transactions; respond to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests.
• Work with finance team to prepare and run financial reports for the executive.
• Initiate, develop, lead, and participate in improvement processes in close collaboration with business operations.
• Participate in management of VBU onboarding efforts and Distribution Lists.
• Understand the structure of the organization and maintain a strong network across departments; draw on network to answer questions, solve problems, and successfully execute responsibilities.
• Demonstrate the highest level of confidentiality in execution of all responsibilities.
• Manage specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Arrange travel; complete expense reports in a timely manner.

• High school diploma/GED required. Associates degree or bachelor's degree preferred.
• Minimum 10 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
• Excellent verbal and written communication skills.

• Comprehensive Healthcare: Medical, Dental, and Vision
• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan
• Health & Wellness programs including onsite flu shots and health screenings
• Generous time off for vacation and the option to purchase additional vacation days
• Community Outreach Programs and company match of charitable contributions
• Family Planning Support
• Flexible Work Paths
• Tuition reimbursement

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Absent an approved religious or medical reason, all US office-based and lab-based Takeda employees who work fully on-site or in a hybrid model (as determined by Takeda) must be fully vaccinated to work at a Takeda site or to engage with Takeda colleagues or anyone else on behalf of Takeda. US field-based employees must be fully vaccinated as a condition of employment, absent an approved religious or medical reason. US employees who work at a Takeda manufacturing facility, and those who work at a BioLife center or BioLife lab, may be subject to different guidelines. If you are contacted by a Takeda recruiter about your job application, we encourage you to seek more information on the applicable guidelines for the Business Unit/Function to which you have applied.

In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

#LI-SGM

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.