Executive Administrative Assistant Details

Executive Administrative Assistant

RefrigiWear, Inc. - Alpharetta, GA

Employment Type : Full-Time

RefrigiWear is searching for an experienced and professional Executive Assistant. The Executive Assistant will provide advanced administrative support to the CEO. Do you enjoy calendar and travel management, meeting, and event planning, preparing, and proofing executive correspondence? Are you great at anticipating an executive's needs?

We offer a competitive salary with a bonus program. We provide a robust benefits package including health, dental, vision, a 401(k) with generous company match, life and wellness plans, and considerate paid time off (PTO). Not to mention free coffee and a casual dress code!

This position will be in the Alpharetta location with some days in the Dahlonega location.

ABOUT REFRIGIWEAR, INC.

RefrigiWear, Inc. is the industry's leading manufacturer of insulated industrial workwear, accessories, and person-protective equipment for subzero temperatures, inclement weather, and low-visibility environments. Our gear is tougher than the conditions our clients face and can help to tackle any job - and we mean any job. We eat, sleep, and breathe our purpose - creating better products for working in the cold and other harsh conditions. RefrigiWear helps get the job done, whatever the weather! That's our company promise and why we've earned the trust of millions of industrial workers over the years.

We have a strong family culture where employees come first. That's why we offer competitive pay, great benefits, and even better perks! Plus, to keep things fun, we hold several employee social events each year and have a fantastic work-life balance.

PRINCIPLE DUTIES

• Maintain calendar by planning and scheduling meetings, conferences, calls, and reminders
• Read, organize, and summarize weekly reports and other data for executive's consumption
• Act as a liaison and coordinate projects with other departments
• Be able to attend meetings, take notes and execute the follow up
• Prepare reports and materials for travel, customer visits, month end and various sales scenarios
• Provide personal support including errands, lunches, phone calls, scheduling and reservations
• Prioritize workload for manager, maintaining focus on the best use of executive's time
• Anticipate what the executive needs to complete and provide needed materials
• Draft, proofread and edit letters, emails and documents
• Prepare for and manage events/meetings for Board of Directors, visitors, customers, and sales team
• Handle incoming and outgoing communications on executive's behalf including phone calls, emails, and letters
• Analyze data and identify solutions
• Create spreadsheets and presentations
• Research customers, distributors, and competitors
• Complete and update expense reports
• Act as a sounding board and be able to give feedback on manager's ideas and thoughts
• Must be willing to be accessible outside of business hours, as needed with executive's schedule due to travel and other circumstances

SKILLS & QUALIFICATIONS

• 7-10 years of executive assistant experience
• Bachelor's Degree preferred, or equivalent experience
• Advanced Microsoft Office skills - Word, PowerPoint, Excel, and Outlook
• Adobe Creative Suite skills a plus - InDesign, Illustrator and Photoshop
• Perform duties with a high level of confidentiality, diplomacy, discretion, and professionalism
• Be able to evaluate and select among alternative courses of action quickly and accurately
• Experience coordinating complex domestic and international travel
• Have the ability to integrate seamlessly into communication flows, and a balanced blend of accountability, humility, and authority
• Must have the capacity to build trust with diverse individuals
• Excellent written and verbal communication
• Must be very detail orientated
• Excellent time management, organizational, problem solving and analytical skills
• Ability to work independently and without direction from executive

ARE YOU READY TO JOIN OUR TEAM?

If you feel you'll be perfect as our Executive Assistant, apply now using our initial 3-minute, mobile-friendly application.