Construction Administrative Assistant
Employment Type : Full-Time
Overview: Our company is currently hiring for a Construction Administrative Assistant.
We are one of the largest and most diversified property management companies in the United States.Responsibilities: The function of this position is to assure the Regional Office runs smoothly and reports are completed and distributed in a timely manner. Job responsibilities will vary and may include, but are not limited to, the following:- Oversee office operations, including ordering supplies, keeping track of maintenance agreements on office equipment, and assuring phone lines are covered during business hours.
- Oversee distribution and recording of correspondence and documentation.
- Prioritize and/or handle routine mail/messages for key individuals within their office.
- Assure all phone and email address lists are up-to-date for all subcontractors, suppliers and consultants.
- Create and maintain a system of keeping track of the location of key individuals in the office during business hours.
- Assist with Owner/Client requests, including collection of information and timely processing of Owner's Reports, weekly reports for the Regional Vice President and/or any other reporting functions delegated to the office by the Director of Construction or other Project Managers.
- Alert RVP of any problems or irregularities with reports when possible.
- Act as liaison with other field and corporate offices.
- Other reasonable job functions as needed or requested by the Regional Vice President.
Qualifications: The Construction Administrative Assistant is very often the first contact a person has with their office. Therefore, it is imperative they present a professional demeanor in person, over the phone, or when using email. The following qualifications are a minimum in order to be considered for the position:- Must be proficient in the following:
- Microsoft Word, Excel
- Internet and email use
- 10-key skills
- Ability to learn new computer programs
- Must be able to work Monday through Friday during regular business hours; some overtime may be required on an as-needed basis.
- Must have proficiency in verbal/written communications.
- Must have proficiency in math.
- Ability to work independently.
- Must have the ability to prioritize duties, exercise good judgment, and use discretion when necessary.
- Some college hours preferred.
- Professional, polished appearance is essential.
- Construction office experience is a plus.
- Knowledge of Timberscan, Sharefile, and Procore is a plus.
- A valid driver's license and reliable transportation is required to travel to job sites as necessary.
Benefits
Our company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.