Commercial Property Administrator Details

Commercial Property Administrator

Stream Realty - Chicago, IL

Employment Type : Full-Time

Company Description

Stream Realty Partners is a full-service real estate management, investment, development, and services company. Since its formation in 1996, Stream has grown from its two founding partners to a staff of over 950 professionals nationwide. At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. Our high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Smart. Honest. Nice. Passionate. More information on the firm is available on the About Stream page.

The Commercial Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial real estate building or a portfolio of properties. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service and enhancing tenant relations.

ESSENTIAL FUNCTIONS:

• Administrative duties.
• Timely and accurate processing of Accounts Payable and Accounts Receivable.
• Assist with monthly reporting in Yardi or MRI, MS Excel and MS Word.
• Communication with tenants, vendors and building guests in person, via phone or email.
• Scheduling of vendor, tenant and leasing appointments.

RESPONSIBILITIES:

• Answer telephone and screen calls for appropriate personnel; Write up messages and deliver messages to personnel or voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages; Check Answering Service messages each morning and write-up and deliver as necessary.
• Receive work order requests by phone or in person; Write up work order(s), communicate with building engineer, and distribute to building engineers/janitorial; Write up Security work orders and give to Security Guards; Maintain office file of reports.
• Accounts Payable duties – code invoices and verify proper backup, forward to Property Manager for approval and enter invoices into the payables system.
• Accounts Receivable duties– prepare and send late letters on a monthly basis and follow up with tenants for payment; Prepare and send default letters when necessary. Prepare paperwork for lock-outs as needed; Refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.
• Prepare Aging Reports on a weekly and monthly basis.
• Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
• File office documents as necessary; Prepare Lease Termination Forms and Write-off forms as necessary; Create Vendor Files; Maintain Certificates of Insurance for vendors/tenants.
• Schedule building activity including move-ins / move outs; Verify insurance.

• At least 1-3 years of experience in Commercial Property Management or a similar/related industry
• Previous administrative or office management experience
• Attention to Detail
• Basic accounting skills and knowledge
• Mathematical aptitude
• Strong verbal and written communication skills
• Excellent customer service skills
• Good organizational skills
• Proficient with Microsoft Excel and Word; Yardi experience a plus
• Typing skills 30+ wpm
• Desire and ambition to learn and grow in the property management industry and with the company

All your information will be kept confidential according to EEO guidelines.