Employment Type : Full-Time
APPOMATTOX REGIONAL LIBRARY SYSTEM POSITION DESCRIPTION POSITION TITLE: Administrative and Personnel Services Manager CLASSIFICATION: Office/Human Resources Administration IMMEDIATE SUPERVISOR: Regional Library Director FLSA DESIGNATION: Exempt Job Type: Full Time w/health benefits Salary: $43,046.38/yr. Please visit www.arls.org to apply. Position close date: open until filled. I. POSITION SUMMARY JOB OBJECTIVE: Under the supervision of the Regional Library Director, the Administrative and Personnel Services Manager is responsible for guiding and managing the overall provision of Human Resources and Administration policies, services, and programs for the Library. Supervises Accounting Clerk and Community Relations Coordinator, assists and advises library managers about human resources issues, and assists the Regional Library Director, Assistant Library Director and department managers with projects and operations. II. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Human Resources: 1. Analyzes, recommends, and develops personnel policies and procedures; maintains staff handbook and counsels staff on policies and procedures. 2. Assists library departments in recruitment for all exempt and nonexempt personnel, including interviewing and evaluating candidates. 3. Conducts new-employee orientations, employee relations counseling, and exit interviews. 5. Administers benefit plans including enrollments and terminations. Processes required documents through payroll and insurance providers. 6. Ensures employee understanding of benefit programs by regularly generating communication and counseling. 7. Administers safety and wellness programs. 1 9. Analyzes and recommends modifications to benefit programs. 12. Performs other human resource duties as required. Accounting: 1. Supervises Accounting Clerk. 16. 5. Along with the Regional Library Director, approves payments and fund transfers. Public Relations: 1. Supervises Community Relations Coordinator. 3. Approves the publishing of library sponsored news and events. Administration Duties: 1. Attends monthly Library Board of Trustees meetings; assists in the preparation of meeting agendas, informational packets, minutes of meetings, and correspondence. 2. Works closely with the Regional Library Director and the Regional Library Deputy Directors on the development and modification of Library policies and procedures, creating and executing staff program and recognition events, and updating the strategic plan. 3. Works with the Regional Library Director on contracting goods and services; works with 4. Performs other administration duties as required. 2 III. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES IV. EDUCATION, EXPERIENCE, AND TRAINING Requires Bachelor’s degree or any combination of education and experience equivalent to high school diploma and a minimum of 7 years’ experience in the human resources and administration field, or any appropriate combination of education and experience. 3 Job Type: Full-time Pay: $43,046.38 per year Benefits: Schedule: Ability to commute/relocate: Experience: Work Location: One location
4. Maintains personnel records and compiles statistical reports, concerning personnel-related data such as hires, absenteeism rates, pay increases, and benefits.
8. Advises managers on matters such as equal employment opportunity and sexual harassment.
10. Maintains compliance with federal and state regulations concerning employment.
11. Establishes Administration Services department goals according to the Library's mission; recommends and implements improvements in department efficiencies.
2. Every other week reviews staff time sheets to prepare for processing payroll.
3. Submits electronic payments for the federal and state taxes and retirement contributions.
4. Compiles and submits quarterly state and federal reports, such as 941, VEC-FC- 20, and VA
6. Reconciles bank statements to the general ledger.
7. Assists with the preparation of the annual audit of the Library's financial statements.
8. Prepares and issues annual wage and tax statements.
9. Evaluates and modifies accounting section's procedures.
10. Performs other accounting duties as required.
2. Along with the Regional Library Director, approves volunteer applicants, volunteer job descriptions, and modifications to the volunteer handbook.
4. Performs other public relation duties as required.
Regional Library Director on other various projects.