Academic Coordinator

PRIMARY FUNCTION: Responsible for integrating the standards of academic achievement set by Springfield Public Schools, in the areas of reading, math, and science and monitors the tutoring component at a designated Boys & Girls Clubs of Central Illinois Satellite Site. This position reports directly to the Boys & Girls Clubs of Central Illinois Satellite Site Director. MAJOR DUTIES AND RESPONSIBILITIES: 1. Plans and implements activities within budget constraints to achieve program objectives. Prepares monthly reports reflecting activities, including attendance and program participation for Site Director and/or Project Director. Performs any other duties the Directors might deem necessary. 2. Provides Site Director and/or Project Director with regular schedules and reports of activities. Takes direction and implementation requests from the Site Director on program development, implementation, supervision and outcome measurement. Provides information on program to public through assistance of Site Director and/or Project Director. 3. Assists Site Director with recruiting participants for the program. Focuses on participants’ personal development through diverse program offerings, with a focus on increasing their interests and attendance, program participation, knowledge and abilities. 4. Plans and implements special events that give program participants the opportunity to exhibit their skills 5. Implements guidance and discipline policies. Communicates and maintains standards of conduct for program participants. Assists with maintenance of records relating to participant’s discipline situations and development issues. 6. Recommends new offerings in specific program areas and creates and implements necessary plans to initiate new program offerings. Identifies prospective community resources/volunteers that could assist with the program. 7. Provides special guidance and development of participants assigned through the Boys & Girls Clubs of Central Illinois Satellite Site project and other assigned projects. References initial participant intake forms to determine needs and complete periodic tracking forms to track attendance and program participation. Identifies and implements individualized guidance strategies based on the participant’s identified needs in consultation with Site Director and./or Project Director. 8. Develops and implements opportunities for participant’s involvement in outside educational, recreational and leadership programs and activities relating to program area. Plans, implements and leads field trips that complement program activities. 9. Provides information to Volunteer Coordinator to allow necessary recruitment of volunteers for program area. Supervises volunteers and provides thanks and recognition. 10. Represents the organization and interprets its policies, objectives, standards and programs to project participants, parents, community organizations and the public. Promotes and stimulates the project participant’s knowledge of and interest in Boys & Girls Clubs of Central Illinois programs and activities. 11. Involves parents in addressing participant development issues through planning and implementing activities to foster their involvement. 12. Helps maintain the cleanliness and appearance of the facility through encouraging participant’s involvement in keeping program areas clean, putting away supplies after use, etc. 13. Assists with activities in other program areas as assigned. ADDITIONAL RESPONSIBILITIES: Academic Coordinator specific duties: 1. Assists with student completion and organization of assignments. 2. Maintains accurate report of student assignment sheet completion. 3. Participants with classroom teachers to coordinate assignments. 4. Assumes responsibility for monitoring information concerning grade records of participating students. 5. Provides enrichment materials for enhancing Boys & Girls Clubs of Central Illinois Satellite Site programs. 6. Coordinates with Site Director and/or Project Director to implement attendance and disciplinary procedures. 7. Responsible for monitoring activities of youth mentors. RELATIONSHIPS: Internal: Maintains contact with Site management staff to interpret and explain organizational missions, program objectives and standards, discuss issues, and provide/receive information. Maintains contact with Site Director and/or Project Director to ensure consistency of policies. External: Maintains positive relationships with school district personnel, participant’s parents, and the public to assist in resolving problems and to publicize the project. SKILLS/KNOWLEDGE REQUIRED: Current Illinois teaching certificate. Knowledge of youth development; ability to motivate and provide guidance to youth through establishing positive relationships with youth participants; demonstrated caring and respect exhibited toward participants. Ability to relate to the general public, parents and B&GCS participants in a friendly, positive, and professional manner. Demonstrated ability to convey B&GCS policies and procedures to participants, and to implement appropriate guidance and discipline policies. Ability to organize and supervise participants to maintain a safe and welcoming environment. Mandatory. CPR and First Aid Certifications Valid Illinois Driver’s License. Good verbal and written communication skills. Demonstrated enthusiasm, energy and commitment in personal contact with participants, parents, supervisors and the general public. PHYSICAL REQUIREMENTS: Sitting and standing as needed. Full use of all limbs and at least one hand. Full verbal, color vision, and hearing ability. Lifting up to 50 pounds on occasion. Ability to intervene in a fight or control youth aged 6 to 18. Ability to drive motor vehicle preferred (with valid IL driver’s license). WORKING CONDITIONS: May be exposed to outdoor weather conditions during all seasons. Limited exposure during winter. May be exposed to moderate to loud noise; unruly or irate youth and/or parents. May be exposed to potentially dangerous situations including youth fighting or bringing unauthorized materials onto premises. May be exposed to potentially dangerous medical situations; exposure to airborne diseases or infected blood while treating participants. Exposed to risk of vehicle accidents while driving or riding in agency vehicles. Risk of injury from being near, or participating in, athletic or recreational activities